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June 2022
- 15 Jun 2022

Workforce Development Council endorsement for new and revised programmes

As part of RoVE, Workforce Development Councils (WDCs) will decide whether to endorse new or redesigned programmes leading to industry qualifications (non-degree vocational programmes), beginning 1 June 2022.

WDCs are committed to supporting providers to develop and gain approval for high quality programmes. WDC considerations for programme endorsement differ from NZQA approval criteria, with WDCs looking at industry vocational education and training needs.

WDCs have worked together and alongside NZQA to develop the programme endorsement considerations, which are the same across all WDCs. WDCs will focus on six considerations:

  • Programme content
  • Equity for learners
  • Programme engagement and consultation
  • Te ao Māori
  • Pacific languages and learners
  • Disabled people

WDCs understand there will be a transition to the new considerations. Early engagement with the relevant WDC is encouraged to work through these considerations and identify them in your programme. WDCs and NZQA will continue to prioritise working together to reduce duplication across respective programme endorsement and programme approval processes.

More information on the programme endorsement function has been published on the WDC websites (e.g. see Construction and Infrastructure WDC). See the full description of the scope of endorsement in the Gazette notice at: https://gazette.govt.nz/notice/id/2022-go1664

Code of Pastoral Care

Due dates for Code attestation

We have taken a tailored approach for Code attestation due dates for each sub-sector, based on provider feedback. The upcoming Code attestation due dates are as follows:

Sub-sector

Attestation due date

Wānanga

1 November 2022

Private training establishments

Code Signatory Schools

1 December 2022

Te Pūkenga

28 March 2023

Universities

Managed through a delegation to Universities New Zealand

Find out more about self-review and attestation requirements.

You will be emailed a form to complete and submit online, and the attestation process will be the same as in previous years. We will provide further information in due course, including updated guidelines and toolkits to support your Code self-review process.

Code 101 workshops

We offer free Code 101 workshops for tertiary providers on the second Tuesday of each month. You can register via the links below:

If minimum registration numbers (10) are not met, registered attendees will be invited to attend the next scheduled workshop.

Welcoming international learners

Some providers are preparing to welcome new international learners again. If this is your organisation, we encourage you to refamiliarise yourself with your most recent Code self-review report and action plan to ensure your policies and practices are up to date ahead of new learners arriving.

NZQA does not process any border exemptions for international learners. For any questions, please refer to the helpful links below:

Education New Zealand

Immigration New Zealand

Unite against Covid-19: travel to New Zealand

Code information for tertiary providers review of Code performance in EERs

NZQA’s focus in 2022 is on building providers’ capability to meet the new Code requirements. From 1 July 2022, providers’ performance against the new Code will be included in NZQA’s external evaluation and review (EER).

EER evaluators will expect to find that the PTE:

  • has undertaken their gap analysis against the new Code, identified any gaps and planned to address them
  • has work underway to update its practices and upskill staff, to address any gaps identified
  • is on track to meeting the basic compliance requirements of the new Code, as set out in the ‘Getting Started’ sections for Outcomes 1-4 in NZQA’s Guidance for Tertiary Providers (PDF, 1.5MB)
  • is compliant with Outcomes 8-12 (if the provider is a signatory to the Code for international students).

The Code outcomes related to student accommodation will remain out of scope for EERs.

Any questions about the Code?

Please see our website for further information about the Tertiary and International Learners Code of Practice.

If you have any questions, please contact us at email: code.enquiries@nzqa.govt.nz or call 0800 697 296 and ask for the Code team.

COVID reporting by PTEs no longer required

As of 12 April 2022, tertiary education providers no longer need to report COVID-19 case numbers. We would like to thank PTEs for their diligent reporting over the past several months. If reporting processes are reinstated in the future, we will let you know.

Due to this change to case reporting, and a continued reduction in enquiries from the sector, we have scaled back the Single Point of Contact (SPOC) role.

NZQA will still be available to support providers, including with any contact tracing activities providers may choose to undertake (contact tracing is not currently required). However, the SPOC contact number will no longer be active, and the NZQA mailbox will only be monitored on business days.

For SPOC support, PTEs can contact NZQA on working days via email to: SPOC@nzqa.govt.nz.

Vacancies for Evaluators – Quality Assurance Division

If you are experienced in quality assurance and evaluation, you may be interested in positions that the Quality Assurance Division is currently recruiting for.

Evaluator positions are available in both Approvals and Accreditation, and Monitoring and Assessment. Both teams are stakeholder focused with warm team cultures, focused on enabling providers to deliver high quality education to New Zealand students.

If you want to know more about these roles, or what working as an Evaluator entails, follow the links below to view the vacancy adverts in our Careers Centre. 

QAD on the web

Consistency review reports

A key feature of New Zealand qualifications is that they can be obtained through different programmes and education organisations.

NZQA quality assurance is intended to assure stakeholders that even though graduates have completed their qualifications through different programmes, they are all achieving the same outcomes at an equivalent standard.

The quality assurance process used is Assuring Consistency. The overall results from each consistency review are published in a report, published on the NZQA website. See Guidelines for assuring national consistency of graduate outcomes for qualifications at levels 1-6 for consistency reports published since 2014.

Assuring Consistency workshops

See Assuring consistency schedule for 2022 Assuring Consistency reviews. For any queries or assistance, contact the team at Consistency@nzqa.govt.nz or register for one of our Consistency review workshops.

Reminders

Submitting applications to NZQA for delivery in 2023

To help with your planning, below are the cut-off dates for submitting applications for programmes of study you want to deliver in 2023.

Level 7 Diplomas and degrees

You can submit degree applications to NZQA at any time. Informing NZQA three months before submitting the degree application will help us meet your intended timelines.

If you want new degree approvals and/or accreditations or Type 2 changes to existing degrees ready for Semester One of 2023, please submit the application to NZQA before 29 July 2022.

Programmes of study at levels 1-6

You can submit applications at any time. Providers seeking new approvals and/or accreditations for programmes of study at levels 1-6, or Type 2 changes to existing level 1-6 programmes ready for Semester One of 2023, please submit the application to NZQA before 7 October 2022.

Please call or email your Approvals and Accreditations contact if you require further information.

NZQA processes

Lapse of programme accreditation or training scheme approval

If a particular programme or training scheme has not been delivered for 12 months, the programme accreditation will lapse, and the training scheme approval will lapse.

You can apply for an extension to the lapse of programme accreditation or training scheme approval by emailing qaadmin@nzqa.govt.

Change of ownership

Registered private training establishments planning a Sale of Shares, Transfer of Shares or Introduction of new Shareholders must apply for NZQA approval pursuant to Rule 6.1.1(b) of the Private Training Establishment Registration Rules 2021.

Applications must be made no less than 30 working days before the proposed transaction completion or settlement date.

An application form (DOCX, 58KB) outlines the information that a PTE must provide to NZQA; the application must be submitted online.

For more information see Change of ownership.

Permanent delivery sites – what to apply for

If you are a Category 1 or 2 TEO intending to deliver a programme at levels 1-6 or a Level 7 Diploma, please complete the Permanent Delivery Site Approval Form (DOCX, 181KB).

If you are a Category 1 or 2 TEO intending to deliver a degree (levels 7-10) at a new delivery site, please submit a Type 2 change application to NZQA for that degree programme.

The NZQA website has information about approving delivery sites: see Approval of delivery sites.

If you have any questions about programme applications, please email to: approval_accreditation@nzqa.govt.nz.

Keeping your registration status current

PTEs must deliver at least one approved programme or training scheme within a 12-month period to avoid their registration lapsing.

If you anticipate not providing a programme or training scheme for 12 months or more, you can apply for an extension of time to stop your registration lapsing.

Apply for this extension before the 12 months of non-usage ends by emailing qaadmin@nzqa.govt.nz.

For more information about PTE registration see:

Coming up this quarter

Send NZQA your…

Who?

By when?

Annual Registration Fee Return Form

All registered PTEs and wānanga

30 June 2022

Annual statutory declaration

Different forms for PTEs and TEIs

TEOs with a financial year-end of 31 March 2022

31 August 2022

Independent Assurance Practitioner's Review Report or
Auditor's Report

PTEs with a financial year-end of 31 March 2022

31 August 2022

Audit of Student Fee Protection arrangements

PTEs with a financial year-end of 31 March 2022
TEOs not exempt

31 August 2022

Quarterly student fee protection attestation

Quarter ending 31 August 2022

TEOs not exempt:
- static trusts
- bank bond trusts
Not required for standard trusts

To trustee by 7 September 2022
To NZQA by 14 September 2022

Fit and Proper Person and Conflict of Interest declarations

Submit a new or amended declaration:
- before any new governing member starts
- if an existing governing member has a new or changed conflict of interest
- if an existing governing member has a change in their fit and proper person status

See Section 10 of the Education and Training Act 2020 for the definition of governing member

PTEs only:
- applying for registration
- registered PTEs

As needed

 

Forwarding information and queries

Forward the above documents and any queries to: qaadmin@nzqa.govt.nz.

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