September 2017
- 29 Sep 2017

Education (Pastoral Care of International Students) Code of Practice 2016 (the Code) update

Self-review and attestation

Code signatories are required to attest annually to NZQA that they have undertaken and documented a self-review of their performance against the outcomes and processes of the code.

The due date for the self-review attestation this year is 31 October 2017.

The 2017 self-review report template and attestation form were sent to all signatories in late July. You can also find them at Annual self-review and attestation.

The self-review template is a suggested template only. Signatories can undertake and document their self-review in any format.

Changes to the Code team

Our dedicated Code team at NZQA now includes:

  • Julia Moore, Team Leader (Wellington)
  • Harsha Chhima, Senior Advisor (Auckland)
  • Katerina Kaiwai, Senior Advisor (Wellington).

Katerina joined the team in July. She brings a range of hands-on experience in international education settings across the PTE and ITP sectors, including quality assurance and roles managing teams of staff responsible for admissions, enrolment and pastoral care of international students.

Online toolbox

We welcome contributions to or suggestions for enhancing the online, open-source toolbox. These can be made by emailing: code.enquiries@nzqa.govt.nz.

We have two projects underway to develop:

  • a resource to support signatories to manage and monitor their agents
  • a tool to guide self-review.

If you have feedback on what would assist you in these areas, or if you have any queries about the Code, please don’t hesitate to contact NZQA at 0800 679 3000. Ask to speak to a member of the Code team or email the team at code.enquiries@nzqa.govt.nz.

NZQA Monitoring and Assessment team

NZQA has created a new Monitoring and Assessment team within the Quality Assurance Division to undertake sub-degree monitoring and moderation.

Recent Level 7 diploma monitoring has found issues with assessment practice in a significant number of accredited providers. The nature and scale of these issues required NZQA to look in greater detail at assessment practices, across all levels of the New Zealand Qualifications Framework.

The new Monitoring and Assessment team is led by Ian Funnell (Manager, Monitoring and Assessment) and is made up of the staff previously in the Tertiary Assessment and Moderation team. They are now known as Evaluators – Monitoring and Assessment.

The team is responsible for:

  • compliance visits
  • moderation of NZQA-managed unit standards
  • monitoring of national external moderation systems managed by ITOs.

NZQA uses compliance visits to check a tertiary education organisation’s compliance with NZQA Rules or the Education Act 1989. These visits have different scopes and can be part of a regular, periodic monitoring process or as a result of risk assessment. The visits may be scheduled or unannounced.

Definition of notional learning hours updated

NZQA has updated the definition of notional learning hours to: ‘all planned learning activities leading toward the achievement of programme or qualification learning outcomes’. This will come into effect on 1 January 2018.

The updated definition arose from consultation with the sector in May-June this year. This means that tertiary education organisations (TEOs) will be required to provide details to learners of all learning activities in a programme, including self-directed learning activities. They will also need to retain evidence of the activities for NZQA and the Tertiary Education Commission.

For more details see: Outcome from consultation on updating the definition of learning hours.

Roadshow: English Language – Supporting Consistent Assessment Practice

NZQA’s National Qualifications Services and the Ministry of Education are running one-day English Language information sessions in Auckland, Wellington and Christchurch for secondary schools and tertiary providers. These are being run in collaboration with Teaching English for Speakers of Other Languages Aotearoa New Zealand, the NZCEL Providers’ Forum, and the secondary school sector.

The purpose of these sessions is to build sector capability in assessment by increasing awareness and use of:

  • New Zealand Certificates in English Language
    • English for Academic Purposes unit standards
    • English Language unit standards and related assessment resources, services and requirements
  • Ministry of Education resources to support English for Academic Purposes and English Language teaching and learning towards unit standards.

There will be interactive sessions on:

  • the placement of students and assessment of student work, using the Common European Framework of Reference language descriptors
  • designing English Language assessments.

These events provide a platform for professional exchange within and across the secondary and tertiary sectors. The interactive sessions will give teachers and providers the information and tools necessary for consistent assessment practice.

The dates of the events are:

  • Auckland, 4 November 2017 (Unitec Institute of Technology)
  • Wellington, 25 November 2017 (Whitireia New Zealand)
  • Christchurch, 2 December 2017 (Riccarton High School).

Information for Thai students studying NCEA about applying for admission to Thai universities

The Thai Government has made changes to the way that international students from Thailand apply for admission to Thai universities from February 2017 onwards. These changes affect Thai students in all overseas countries.

For updated information about NCEA, results notices and university application, visit the NZQA website and search for ‘Thailand’, or go direct to:

Advice on NCEA Level 2 and Matthayom 6 Equivalence and University Entrance requirements for Thailand

Specific country requirements for the recognition of NCEA.

Consultation on proposed processes for maintaining the approved subjects list for University Entrance

NZQA is consulting on processes (and criteria) for:

  • modifying the list of approved subjects for University Entrance (i.e. adding subjects and standards)
  • the regular cyclic review of the list of approved subjects for University Entrance (i.e. the list remains relevant and meets its intended purpose).

NZQA’s review of the University Entrance requirements 2016-2017 identified the following area for improvement: a process for the regular review and maintenance of the approved subjects list. In response to the statement, ‘We should have a regular process for the approved subjects list’, almost 90 per cent of survey respondents and all organisations agreed or strongly agreed.

The purpose of the approved subjects list for University Entrance is to ensure that students have the appropriate skills and knowledge in a subject to prepare them for degree-level study at university.

Consultation is open between 11 September and 20 October 2017. For further information see Consultation on the proposed processes for maintaining the approved subjects list for University Entrance.

Progress on NZQF Register (Sector Qualifications Register)

The New Zealand Qualifications Framework Register – NZQF Register (a.k.a. Sector Qualifications Register or SQR) is intended to deliver a single, authoritative register of quality assured qualifications (including awards), programmes and components.

The NZQF Register will store data and enable life cycle management of qualifications, programmes, components and related information. NZQA is working closely with both the Tertiary Education Commission and the Ministry of Education to build the NZQF Register and consider conditions for access, use and management of this core education data.

The NZQF Register will provide tertiary education organisations with the opportunity to manage and monitor their applications online, modernising the way qualifications are approved and updated, and streamlining processes. It will also enable the real-time publication of information relating to approved qualifications. 

NZQA is planning the transition to the new system, scheduled to be completed by June 2018.

If you would like further information please contact:  Carolyn Millington, email: carolyn.millington@nzqa.govt.nz

Digital assessment update

NZQA is investigating technology-based assessment by offering a series of voluntary Digital Trial and Pilot examinations to secondary schools in 2017. These will build on the learnings of previous Trials and Pilots, as NZQA works towards having all examinations available online, where appropriate, by 2020.

The Trials and Pilots enable secondary schools to evaluate their readiness for digital assessment across multiple students, devices and subject areas. They also enable students to experience examinations in a digital format.

For more information, see Digital Assessment: NCEA Digital Trials and Pilots.

QAD on the web

Consultation on guidelines the recognition and award of credit for learning

NZQA is consulting on guidelines for the recognition and award of credit for learning. The guidelines provide advice and information to TEOs to develop policies and processes to enable further recognition of learning for credit.

For further information, see Guidelines for the recognition and award of credit for learning. Consultation closes 3 November 2017.

Have your say

Tell us what you think about external evaluation and review (EER) reports by taking our online survey. The survey is part of a review of the way NZQA communicates EER findings in the reports published on the NZQA website.

The survey can be found here. Closing date is 13 October 2017.

NZQA rules updates

A number of updates to NZQA rules came into effect from 18 August 2017. The changes include:


Updating contact details

TEOs are reminded to keep your organisation’s contact details on the Education Organisation profile page up to date. Contact your NZQA contact person directly with any queries relating to Approvals and Accreditation. This contact is also listed on your profile page.

Printing New Zealand qualification certificates

When you are designing New Zealand Certificates and Diplomas, refer to the guidance at the following web page: TEO issue of New Zealand qualification documents.

Assessing Learning Conference: 29 November–1 December 2017

Otago Polytechnic, NZQA and Ako Aotearoa are co-hosting a conference on Assessment of Learner Achievement, to be held at Otago Polytechnic from 29 November to 1 December 2017.

This is a practitioner-focused conference intended to build capability, innovation and good practice. The conference is relevant to all parts of the tertiary sector, including institutes of technology and polytechnics, industry training organisations, private training establishments, wānanga and universities.

The Assessing Learning Conference website contains more information, a provisional programme and details on how to register.

Forms and attestations due

Code of Practice annual self-review and attestation (due 31 October 2017)

The Code of Practice annual self-review and attestation is due to NZQA by 31 October 2017 for schools and non-university education organisations.

Annual Return and Student Fee Protection audit opinions (due 30 November 2017)

PTEs with a financial year-end of 30 June 2017 need to submit the following documents to NZQA by 30 November 2017:

Quarterly student fee protection attestation (due 14 December 2017)

The quarterly attestation form for Student Fee Protection for the quarter ending 31 August 2017 is due to your trustee by 7 December 2017. Lodge the trustee attestation with NZQA by 14 December 2017.

Download the form at: Quarterly student fee protection attestation.

Forwarding information and queries

Forward the above documents to: qaadmin@nzqa.govt.nz. For any queries about these requirements, contact Yvonne Collins, 04 463 3256 or email: qaadmin@nzqa.govt.nz.

Subscribe to eQuate 

You can subscribe to eQuate through the ‘sign up’ link on the eQuate section of the NZQA website.

Compliance summary for October–December 2017

Annual Statutory Declaration

To NZQA within five months of a TEO’s financial year-end

For all TEOs with a financial year-end of 30 June 2017, due 30 November 2017

Independent Assurance Practitioner’s Review

To NZQA within five months of a PTE’s financial year-end

For PTEs with a financial year-end of 30 June 2017, due 30 November 2017

Student Fee Protection audit

To NZQA within five months of a PTE’s financial year-end

For PTEs with a financial year-end of 30 June 2017, due 30 November 2017

Student Fee Protection quarterly attestation – quarter ending 30 November 2017

To NZQA by 14 December 2017

No longer required for standard trusts – only for static trusts or bank bond trusts

Code of Practice self-review attestation

To NZQA by 31 October 2017

Annual requirement

Fit and Proper Person and Conflict of Interest declarations

With new applications for registration; also, for proposed new governing members* of registered PTEs

*See Section 232 of the Education Act 1989 for the definition of governing member

Must be completed by all new governing members before commencing in the role, and at any time when an existing governing member has a new conflict of interest or change in fit and proper status


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