Providers and partners

Request to change examination centre

The enrolment information in the 1 September data file establishes the exam centre for candidates.

There may be unique circumstances, such as selection for regional representation, that require a candidate to request a change in their exam centre.
Requests for exam centre changes are processed by NZQA after 15 September. You may submit them earlier.
Principal's Nominees (PNs) must not ask Examination Centre Managers to send personalised exam papers between exam centres. To do so would put the security of external exams at risk and is considered a breach of the rules.
Exam papers for a candidate changing exam centres will not be personalised.

Request form

Requests to change exam centre must be made to NZQA using the digital Change of Exam Centre Request form.

Part One of this electronic form must be completed by the PN of the candidate’s home school (school of enrolment). Once submitted, the request is automatically emailed to the selected PN of the proposed new exam centre.

Part Two of the form must be completed digitally by the PN of the proposed new exam centre. Before agreeing to host the candidate, they must check to ensure:

your exam centre is holding exam sessions at the time of the transferring candidate’s exams
the exam session(s) can accommodate any special requirements (e.g. audio components of language and music exams, digital sessions or any special assessment conditions) the candidate may be entitled to (check with your ECM)
space is available in the exam room(s)
no additional supervisors are required to accommodate the candidate for any session.

Note: If the proposed change would create a new exam session or require additional supervision the request may be declined or NZQA may seek reimbursement of any actual and reasonable costs in setting up a new session.

It is the responsibility of the PN at home school to:

Advise the ECM of the candidate exam centre change (booklets should be labelled absent).
Advise the candidate who to contact/meet at the host school.
Advise the candidate to take their admission slip and photo ID to the host examination centre.

It is the responsibility of the PN at the new exam centre (host school) to:

Advise the ECM of the candidate exam centre change.
Complete late entry attendance roll(s) (DOCX, 43KB) and provide to the ECM.

Queries on this process can be made to your School Relationship Manager.

Download the Guide to completing the Change of Exam Centre Request form (PDF, 736KB)